What to Do When a Registered Proprietor in Queensland Passes Away

Jun 06, 2024By Mint Legal Brisbane
Mint Legal Brisbane

Dealing with the passing of a registered proprietor in Queensland can be a challenging time. It involves several legal steps to ensure the property is managed

When a registered proprietor in Queensland passes away, the process of transferring property can be complex. Understanding the steps involved is crucial for a smooth transition. This guide will help you navigate through the necessary actions and legal requirements.

Understanding the Role of the Executor

The first step after the death of a registered proprietor is the identification of the executor. The executor, named in the will, is responsible for administering the deceased’s estate. This includes managing and distributing assets according to the will.

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Probate and Letters of Administration

To legally handle the deceased’s estate, the executor must obtain a Grant of Probate from the Supreme Court of Queensland. Probate is a legal document confirming the executor’s authority. If there is no will, an application for Letters of Administration is required, appointing an administrator to manage the estate.

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Notifying Relevant Authorities

Once probate or letters of administration are obtained, it’s crucial to notify relevant authorities about the death. This includes banks, insurance companies, and government agencies. Additionally, the Department of Natural Resources, Mines and Energy (DNRME) must be informed to update property records.

Transferring Property Ownership

Transferring property ownership is a significant part of the executor’s duties. This process involves several steps:

Lodging Forms: The executor must lodge the necessary forms with the Titles Registry. This includes Form 5 – Transmission Application by Personal Representative, and a copy of the Grant of Probate or Letters of Administration.
Stamp Duty: While transferring property due to death is generally exempt from stamp duty, it’s essential to confirm this with the Office of State Revenue.
Updating Records: Ensure that all property records are updated to reflect the new ownership. This step is critical to avoid future legal complications.

Handling Mortgages and Liabilities

If the deceased had any outstanding mortgages or liabilities, the executor must address these. Contact the mortgage provider to discuss the repayment or transfer options. Ensure all debts are settled from the estate before distributing the remaining assets to beneficiaries.

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Distributing the Estate

After all debts and liabilities are settled, the executor can distribute the remaining assets according to the will. If there is no will, distribution follows the rules of intestacy. It’s advisable to keep detailed records of all transactions and distributions.

Dealing with Disputes

Estate disputes can arise, often causing delays and complications. Common disputes include challenges to the will’s validity or disagreements among beneficiaries. It’s wise to seek legal advice to resolve these issues promptly and amicably.

Seeking Professional Assistance

Managing an estate can be overwhelming. Executors may benefit from professional assistance, such as hiring a solicitor or a probate specialist. These professionals can provide invaluable guidance and ensure compliance with legal requirements.


Handling the estate of a deceased registered proprietor in Queensland involves multiple steps and legal procedures. Executors must act diligently and seek professional help when necessary to ensure a smooth and lawful transition of property. By following this comprehensive guide, you can navigate the complexities of estate administration with confidence and precision.